” Polocrosse Canada Meeting - March 16, 2008″

Location: - Geno Geottlers Residence

In attendance: Geno Goettler, Kayla Hicks, Lesley Plant, Dorothy Schreider, Colin Horne, David Melnyk
Financial:
- Reviewed 2008 Statement, Dave moved to accept Financial Statements, Seconded by Geno - all in favor2008 Financial Position
Revenues
Balance at Jan 1, 2008 - $1600
Equine Canada - $2600 Balance sponsorship 2007 PWC
Est club dues - $2400 (Foothills, Calgary, Millarville clubs $100/member Due April 1st.)
Total $6600

Expenses
Club Liability Insurance $1800
IPC dues $600
Debt 2007 PWC team $2000
Total $ $4400

2008 Estimated Cash flow $2200

- Discussed merits of Directors & Officers Insurance.($150) Colin Moved to purchase, Seconded by Dorothy - All in favor

Action Items:
Dorothy - Send Cheque to International Polocrosse council
- Determine final payment (with Pam/Al) due 2007 PWC & issue cheque
- Determine exact Liability Insurance costs with Capri Insurance (due June 1st)
- Pay IPC dues $600 (dave sent invoice to Dorothy)
Dave - Determine exact amount of IPC dues for 2008 (confirmed $600)

U25 Washington Team / Trip – update July 19/20, 26/27
July 19/20 the U25 teams will play, Lesley is working with Becky Cooper (Washington) on details Individuals will be responsible for their own horse transportation - Lesley is coordinating Lesley is organizing a freightliner for July 26/27 Tournament approx $4500 and will accommodate up to 25 horses
Deadline for transportation - May 31st cost will depend on number of horses transported.
“Action Item:
Lesley will post tournament information on Message board as it becomes available,
including Boarder crossing requirements”

4H Clinic
Lesley indicated that the Clinic is full steam ahead and is confident that Polocrosse groups will ultimately form
PoloCrosse Canada has offered support for Clinic, all clubs are encouraged to work with 4H
Action Item:
Geno to discuss presentation with Jacquie at a regional meeting June 11th. ( Lesley suggested a Spanish UTube video)

Fund Raising / Grants / Sponsorship
Action Item:
Geno to determine current requirements for hosting a casino

Texas Tournament - sending Canadian /Section (May 2008)
- Determined that the invitation was not at the National Level

Exchange Program New South Wales - 2008
No Canadian Candidates have come forward to Participate in going to Australia
Representatives of all clubs indicated interest in hosting Australians
Action Item:
Dave to follow-up with Paul in NSW
Purchase of demonstration Kit for Clinics / Demonstrations
” Lesley moved to Purchase a Bennett Club Kit $695 AUD (provided that there are sufficient funds once
commitments are settled i.e IPC dues, insurance, 2007 WPC account) Seconded by Geno Approved by all”
Lesley will manage the Kit and clubs will contact her as they need the equipment

Kayla indicated that Al did not have a business relationship with distributor for Bomber racquets.

Action Item:
None until financial position is satisfied

World Equestrian Games
Kayla Mentioned World Equestrian games would be held in 2010, and a Polocrosse may be showcased
More information to follow..

Finalize Constitution, bylaws , election dates:
Moved to accept Bylaws “as is” by Colin, Seconded by Lesley - all in favor
Next election by March 31, 2009.
Action Item:
All - Review Constitution
Kayla to send out Constitution/Bylaws to all members all to read by Friday March 21
Dave to file documents with Industry Canada & IPC
Dave/Dorothy to establish minute book to hold bylaws, minutes certificates etc….

Player Development:
Discussion on how Polocrosse Canada could help clubs.
” A Major benefit of Polocrosse Canada is to give a National, International presence to the sport & provide
communication between clubs”
Millarville Club will hold a Pony club Camp Jun 6 & 7

Website Update:
Action Item:
Kayla to Contact Foothills club to determine exact cost and arrange website transfer
- Ask Al if he can help set up a new (Basic) Polocrosse Canada Website

Membership Fees:
Set at $100/head for all clubs regardless on what clubs charge
All members will have waiver signed
All Members must demonstrate they are members in good standing of the AEF

2008 Objectives:
Ongoing - As above, to be reviewed at next meeting

AEF Club Membership:
Dave Moved(by email) to Purchase membership - All in favor
Action Item:
Dorothy to send cheque

Adjourned 2:45
Next Meeting: - Sunday June 1st 12:00 Geno’s Residences