Polocrosse Canada

Meeting - June 5, 2008

Location: - Geno Geottlers Residence

In attendance:  Geno Goettler,  Kayla Hicks, Lesley Plant, Dorothy Schreider, Colin Horne, David Melnyk
Guest Presenter - Al Hicks
1. Review Minutes from March 16:
- Action items carried forward - Geno to continue gather Casino rules & regulaitons
- Dave  new bylaws were not filed as Industry Canada now requires a $250
-  Dorothy moved to accept Minutes of March, Seconded by Geno - all in favor
1a. Review Agenda :
Add item 14 to agenda - Adopting and Filing of Bylaws

2. Umpiring Accreditation Program & Safety:
Al presented overview of  umpire accreditation program
Dave Moved to adopt the program in principal, Dorothy secondonded - All agreed
Action Items:
Al  - Identify individuals within all clubs who qualify for accreditation for July 1st
- Continue to develop the program
Dorothy -  To ensure all clubs have Currne PC Membership forms, Waivers & insurance releases
- create membeship cards for each Polocrosse Canada member
Kayla  - Develop and circulate a Tounament Sanction forms
Club reps - Nominate a safety coordinator, to faciliate all safety issues including administration

3. Coaching Accreditation Program:
Al presented overview of coaching accreditation program and indicated importance for for insurance purposesmGroup indicated that a head coach was required
Action Items:
Dave -  Circulate email rquesting applications are being accepted for head coach.

4.0 Financial:     Dorothy Presenented Finanancial overview
2008 Financial Position
Revenues

Equine Canada  - ($2600)
return Balance sponsorship 2007 PWC
Est club Revenues for year
Foothills $1100, Calgary, Millarville $
Total $6600
Expenses
Club  Liablity Insurance
- Due  $1800 (currently covered)
IPC dues                - Paid $600
Overpayment 2007 PWC team  - Due $2600
Amount due to PWC team

2008  Estimated Cash flow       $2000

5.0 National Team Selection
Each club will nominate one individual from their club to:
Establish Selection Criteria for National Team
Develop a players rating system
Observe/Select players at sancitoned events to qualify for National team
Action Item:
Club reps to detemine selectors from their teams.
Selectors to establish Criteria before The Foothills Classic

6.0 Alchohol Policy/Anti Doping
A code of conduct will be developed it will be attached to all entry fees for all tournaments Supplied to all safety coordinators
Agreement was reached on using the IPC Anti-Doping Policy

Action Item:
Colin to draft and circulate Code of Conduct - To be completed before the Foothills Classic

7. 2010 WPC Committee
The 2007 WPC team  requested that PC hold excess money($700) in an interest account for 2010 WPC
Will  review item in the fall

8. AEF Club Membership:
Geno volunteered to be Polocrosse Canada’s AEF representative, Dororthy volunteered to be alternate.
Action Item:
Dorothy to inform AEF and send cheque

9.0 US Nationals
Several members expressed interest in Sending a Canadain team to the US Nationals in Colorado
Action Item:
Dave to initiate contact with APA organizing committee

10. Washington under 21 USA vs. Canada test match
The event is continuing as planned. Millarville and Foothills will not likely be sending any Players

Calgary anticipates sending up to 15 Players.
If freightliner will be rented if horses can be shipped for $300 or less otherwise individual trailers will be going.
Millarville and Foothills will not likely be sending any Players

11. Exchange Program New South Wales - 2008
Two players (16- 18 years) will be hosted by hosted by the Graham family(male) and the Hicks(female)
NSW will make final selection by June 15
Earlier this month Dave informed NSW the players would be required to travel to the Tacoma Tournament in July and the players would be responsible for their own tournament fees, cost, travel expenses, horse transport and vet check
Lesley indicated it would be necessary for the Two players play on the official team.

Action Item:
Dave to update  Paul Carter in NSW exchange program

12. Website Update:
Al gave demonstration and indicated there would be a $120 annual charge & no
The group acknowledge Al’s hard work for a job well done!  Thank you Al.
Action Item:
Dorothy to inform AEF and send cheque
The group agreed to use the website and not the bulletin board for communication

13. Fundraising
Action Item:
Geno continue dialogue on Casinos

14. Adopting and Filing of bylaws
Adopt revised bylaws - table filing of bylaws until next meeting
Table filing of new bylaws with Industry Canada

Adjourned 8:45 PM
Next Meeting: - to be detemined September time frame